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• Manage individual\'s calendars and schedule meetings. Set-up, organize, coordinate physical and virtual meetings including logistics, agendas and activities, menus, transportation, etc. Facilitate distribution of necessary briefing materials prior to meetings. may attend meetings and take minutes. and assist with other meeting-related functions as necessary.
• Organize and coordinate travel including working with travel agent and others. Provides itineraries and key information and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports.
• Performs oversight of activities including greeting visitors, telephone screening. and the review, prioritization and routing of general mail and incoming correspondence via phone for the CFO.
• Serve as the liaison for responding to requests for the CFO\'s attendance, such as invitations to participate in meetings, events, etc.
• Provides support in arranging Finance meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
• Supports and coordinates TNC Board Finance Committee meeting preparation and execution. Includes teleconferences and minute taking.
• Works closely with the CFO on special projects and TNC Board Audit Committee activities.
• Proofreads, answers, and composes routine correspondence both hand-written and electronic, including donor and board communications and other related materials. prepares selective summaries and any follow-up actions for the CFO.
• Coordinates, plans, and organizes small-to large-scale meetings.
• Performs general clerical duties to include but not limited to transcribing dictation, scanning, copying, filing, and data entry. Collects and opens mail addressed to CFO and if necessary, forwards correspondence to appropriate staff for action.
• Support the excellent reputation of the CFO\'s office with friendly professionalism and respectful interactions internally and externally; maintain and cultivate responsive and professional relationships with C-suite level executive coordinator support team.
• Maintains files and updates them as needed.
• Completes business transaction processing for the CFO including review/approval of travel expense reports and check requests.
• Maintains list of contacts to facilitate communication/engagement and handle outgoing correspondence.
• Acts independently and in supervisor\'s stead as requested, exercising independent judgment to identify and solve complex problems in support of the CFO.
• Ensures programmatic commitments, Conservancy policies and procedures, financial standards, and legal requirements are met and managed for compliance. Decisions may bind the organization financially or legally.
• Assists with the development of and work within a budget; negotiate and contract with vendors.
• Maintains confidentiality of frequently sensitive and emotionally charged information.
• May manage and implement multiple projects, including managing budget, setting deadlines and ensuring accountability.
• May manage or participate in complex negotiations.
• May supervise one or more administrative or professional staff, including training and professional development.
• Travels occasionally, working long and flexible hours, as needed.
• Work is diversified and may not always fall under established practices and guidelines.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion a d/or strain.